All You Need To Know About Entry Condition Report
There are lots of things to organise and prepare for when you’re moving homes – scouring for moving boxes, making arrangements with removal trucks, planning what goes where etc. With such a loooong to-do list to keep track of in your mind, it becomes extremely difficult to find the time and motivation to fill in yet another boring document.
Unfortunately if you read up on Queensland property law, you’ll realize that whenever you’re renting a new place, you are required to fill in an Entry condition report.
What is it?
An Entry condition report is a document that records the condition of a property at the start of a tenancy. When the tenant moves out, this document will be used as evidence (valid for use in court) to determine the damages, if any, that the tenant has the responsibility to compensate for.
Hence it can be used to prove whether you really are responsible for the peeling wallpaper that’s slowly ungluing itself from the dining room wall. Regardless of how the damage occur, even if it is from daily wear and tear, the tenant is expected to restore the property into its former glory.
Usually if damage does occur to the property, the owner may either deduct the cost of damage from your bond or ask you to restore it to an acceptable state before moving out.
So even though the process of going around the house to comment on the condition of things can be very tedious, you can now see how important it is to spend the time to fill in the Entry condition report correctly. After all when you move out, you may be grateful to know that you have proof in claiming your innocence on the leaking washing machine.
The value of the Entry condition report can never be fully appreciated until the tenant moves out.
Do you think you can keep your rented home in such a good state?
Filling in the form
To ensure that the report is as accurate as possible, the document is passed between both the property owner and the tenant to ensure that both parties are satisfied with the version of truth that is being recorded.
Thankfully, you do not need to draw up your own little table in Word and puzzle over what sorts of things to include in this document. The Entry condition report is actually a legal document that can be found on the the Residential Tenancies Authority website (for those moving to Queensland), so it’s really easy to print it off and fill it out.
In general, the Entry condition report is first completed and signed by the property owner or property manager. It is then passed onto the tenant, who has 3 days to add further notes or to rectify the description as necessary.
If the form is not handed back to the property owner or manager within this brief timeframe, it is considered by law that you have agreed to everything written in the document. So tenants, do review and revise the report WITHIN 3 days!
The property owner will then make a copy of the report, which will be returned to the tenant within 14 days.
Things to include
Going through the whole house and describing the condition of almost every item is a daunting and an admittedly dull task. The desire to create a description that encompasses all aspects of an item’s condition means that it is often difficult to know where to begin.
To simplify matters, be sure that when describing each item, you also include the following:
- Its level of cleanliness
- Its degree of newness or damage
- How functional it is
But to get the ball really rolling, here is a list of things to think about when going through creating descriptions for your Entry condition report:
- Walls – Are there any nails or hang marks on the walls? Is there any peeling wallpaper? Are there any scribble marks on the walls?
- Electrical appliances – Do the dishwasher, washing machine, TV etc. work properly?
- Furniture – What condition are the couches, beds, chairs, tables in?
- Flooring – Are there any holes in the carpets? How worn out do they look? Are there any cracks on the floorboards?
- Water supply – How strong is the water flow in all the taps in the house? Are there any signs of leaky pipes in the property?
- Power sockets – Do they all work? Are there any faulty sockets that need replacing?
- Lawns and gardens – How much care has been put into maintaining the lawn? What is the condition of the fence surrounding the lawn?
Feel free to be as detailed as you want when filling out the report form. If you do run out of space on the official document, you can always write extra comments or notes on a separate piece of paper. Just be sure that you include the date onto the photograph before attaching it to the Entry condition report.
And if you ever feel too lazy to write out lengthy descriptions, you can always take photographs or videos of the item. This may even work better since if can significantly reduce the chances of miscommunication.
So do take the time to go through the new home before signing the lease – your future self will thank you for it!